The Superintendent, in his/her role as MSAD #11 Board Secretary, shall prepare and maintain accurate minutes of all meetings of the MSAD #11 Board.
The minutes shall reflect the type of meeting (regular, special, or emergency), the date, time, and place of the meeting, and the names of the members present, those absent with excuse (if any), and those absent without excuse (if any).
The minutes shall include, at a minimum: the wording of motions and resolutions; the name of the MSAD #11 Board member making the motion; the name of the MSAD #11 Board member seconding the motion (if a second is required); the action taken; and the vote.
When a MSAD #11 Board member abstains from voting because of a conflict of interest as defined by law, his/her abstention and reason for doing so shall be recorded in the minutes.
Draft (unapproved) minutes of meetings will be distributed to all MSAD #11 Board members prior to the meeting at which they are to be presented for approval. Draft (unapproved) minutes will be made available to the media upon request and may be inspected and copied by members of the public at the Office of the Superintendent.
MSAD #11 Board meeting minutes shall be acted upon by the MSAD #11 Board at its next regular meeting. The MSAD #11 Board’s action on the minutes will be reflected in the minutes of the meeting at which they are approved.
Approved minutes shall be permanently filed in the Office of the Superintendent, where they shall be available to the public for inspection and copying during normal business hours.
Legal Reference: 1 MRSA §§ 402(3), 408
20-A MRSA §§ 1004, 1055
30-A MRSA § 2605
Cross Reference: BBBDA - Board Declared Vacancy Caused by Absenteeism
BEDI - Board Relations with the Media
Adopted: Prior to 1985
Revised: June 5, 1986; November 1, 1990; October 1, 1992; June 15, 2006