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Present: Katherine Kollman, Ellen McGuire, Kristy Gould, Al Ghoreyeb, Veronica Babcock, Liz Brodie, Tony Brodie, Brendan Turner, Bonnie Nichols, Melissa Lindley, Sai-Lee Markos, Jennifer Richardson, Cindy Reiter, Karen Moody, Tony Theberge, Amanda Wade, Stacy Ladner, Jill Jamison, Paula Bourque, Nicole Hart, Anthony Veit, Carrie Arsenault
1. President’s Report
a. Welcome: 6:05 start
b. Sign in and PTA sign up cards
c. Sept 25th “Day of Play”: Idea of Family Fun Nights (shut off TV on Sept 25) ? Possibility of outdoor games, other: Discussion. No action to be taken at this time.
d. Parent Participation Statistics: Review importance of parent involvement
e. Officer opening for next year.
2. Secretary’s Report
a. Review of June Minutes
b. Motion to accept: Bonnie
c. 2d: Tony Brodie
d. discussion
e. motion carries
3. Treasurer’s Report
a. Welcome, Jill (incoming treasurer)
b. Thank you, Tony Theberge (outgoing Treasurer)
c. Review Deposits and Expenses: field trips, Hannaford Helps distributed to LER and RVCS, Betit Family dinner: funds disbursed,
d. Motion to accept Report: Liz Brodie
e. 2d: Veronica
f. Discussion
g. Motion Carries
4. Principals’ Reports
a. Karen Moody
i. 1st Day: Huge success. Great speaker, great presenters.
ii. Great first month at school.
iii. 4 “B”s: teaching kids social behaviors (safe respectful responsible kind) teaching 1 game a week: Redlight, greenlight, hopscotch, to promote youth self-organization.
iv. KM riding buses, made change (with John Stonier) to take kids to Boys and Girls club to reduce length of bus rides for kids.
v. New computer lab, opened today.
vi. Walking school bus started today. (Tuesday mornings weather permitting until winter)
vii. Parent Information night/math mania night TBD: look for information
viii. Increase to 90 minutes per day on math
ix. CIPS person from state coming tomorrow.
x. CIPS schools for 2 years in a row, must make AYP both years.
xi. Neaps may be ending. MA and VT are moving to National Standards.
xii. No Child Left Behind Act is being changed at the Federal Level, which could change CIPS status.
b. Al Ghoreyeb
i. Good start to year with students and staff.
ii. Grade Level meetings every week, reporting back to principal. This will create data for CIPS plan.
iii. Teaching behaviors: practice and prompt appropriate behaviors for kids: in hallway, classrooms, buses, recess
iv. Working to keep a similarity of theme between LER and RVCS.
v. Visiting buses regularly.
vi. Changed time of stop
vii. Kids doing well on fire drills (orderly, not shoving). 1.5 minutes to empty the school
viii. Kids get to nominate peers or staff who do nice things, documented by a paper leaf on a paper tree in the RVCS entry. (“Catch someone doing good” idea)
ix. 20% special ed at RVCS
x. CIPS meetings requiring parent involvement. Meetings in the evening, quarterly?
xi. CIPS: Can access “safe harbor” if AYP increases by 6-8%. This is based on MEAs, NECAPS, and NWEAs.
xii. CIPS: schools not meeting standards.
5. Committee Reports
a. Committee Sign Up forms: review of committee process. People can serve on committees without attending the monthly meeting. Committee meetings can be set up for any day.
b. First Day of School Celebration-Katherine Kollman: 9/1/10: 26 area non-profits and school staff, food donations from several local business, good attendance, 3d year running.
c. Bylaws: Tony Veit, Tony Brodie, Katherine Kollman, Kristy Gould
d. Scholarship committee: 2 weeks in the spring: scholarship of $500 each given to 2 GAHS seniors based on essays: will chair: Tony Brodie, Nicole Hart
e. Family Fun Nights: will chair: Liz Brodie, Amanda Wade
f. Fundraising: Heather Turner and Bonnie Nichols will chair
g. Reading incentive/Scholastic book fair :
i. Dates:
1. Fall: RVCS: 10/28/10-11/4/10, b1g1f: 4/7/11-4/14/11
2. LER: 12/2/10-12/16/10 big 4/8/11-4/12/11:
ii. (Profits from book fair pay for reading incentive books, where kids get more books the more they read): reviewed benefit of group efforts: Paula Bourque will chair reading incentive; Nicole Hart volunteered to assist.
iii. Reading incentives are open to all classes: GEPTA gives students books and T-shirts based on achieving class room goals (by page, minute, book). PTA will provide volunteers to help count student efforts.
iv. Motion: Liz: allow Paula Bourque to utilize teaching background and literacy specialist status to determine good books for PTA, in the amount of $300 every 6 months.
v. 2d: Nicole Hart
vi. discussion
vii. motion carries.
h. Octoberfest: Ellen McGuire/Veronica Babcock/Katherine Kollman: review benefit of training a new committee chair for next year. In 2 ½ weeks. PD and FD presence last year. Volunteers needed for 11am to 3 pm (overlap with town sponsored Oktoberfest). Katherine Kollman coordinating volunteers.
i. MeadowFarms: Jill Jamison: packets went home recently. Due in about 3 weeks (by 10/4/10). Items ordered should be back by Thanksgiving. This is our major fundraiser. Call Jill with questions.
j. Options for “liking” or “friending” GEPTA on Facebook reviewed.
6. Old Business
a. Hannaford Helps Schools: Veronica Babcock: Review of process. School with most receipts submitted at Hannaford gets $1000 check. Hannaford receipts can be collected in the PTA mailboxes at the schools, and is done by 12/18/10. Nicole Hart expressed interest in coordinating this process.
b. Review use of shed. Shed still needs a new roof, preferably before winter.
7. New Business
a. TerraCycle-guest Cindy Reiter: Juice pouches (not boxes): $.02 per container. If the students/schools could save these, the schools/PTA could take the money. They pay 2x/yr, once in December and once in June.
b. Motion: Cindy Reiter to communicate with principals, and follow up with PTA next month.
c. Discussion: Some concern re: bugs/fruit flies, stickiness, ½ consumed product. Container that closes, location.
8. Funding Requests
a. EZ Up Tents for GEPTA’s use for covering ticket booths, other: c. $60 per,
i. Motion: Veronica
ii. 2d: Liz Brodie
iii. discussion
iv. motion carries
9. Door Prize: Amanda Wade
10. Adjournment
a. Motion: Veronica
b. 2d: Liz
c. discussion
d. Meeting adjourned 7:30 pm
The Mission of the Gardiner Elementary Parent Teacher Association:
To support academic enrichment and social learning, encourage community and parental involvement, and utilize ideas, energy, and financial support for the benefit of the children, families, teachers, and staff of the Gardiner Elementary Schools.
Ellen McGuire, Paula Bourque, Veronica Babcock, Sai-Lee Markos, Melissa Lindley, Amanda Wade, Cindy Reiter, Heather Turner, Tony Brodie, Liz Brodie, Kristy Gould, Katherine Kollman, Anthony Veit
1. President’s Report (6:02)
a. Welcome:
b. Review of membership: Members must pay dues for voting privileges.
c. Thank you notes:
i. From Mr. Walton re: baby gift
ii. From Dorothy the bus driver
d. bill from Wickedlicious: $55/school for the Parent/Teacher Conference night. Positive reception of food from staff
2. Secretary’s Report
a. Review of October 2010 Minutes
i. Motion: Liz Brodie: accept minutes
ii. 2d: Veronica
iii. Discussion:
iv. Motion carries
3. Treasurer’s Report
a. Review Deposits and Expenses (Jill Jamison-not present)
i. $9,000 paid to Meadowfarms of $17,000 gross.
ii. $170 to repair shed roof. Brandon Turner and several Webelo Scouts.
1. Motion: Paula to pay up to $50.00 for badges for Webelo
2. 2d: Liz Brodie
3. Discussion
4. Motion carries
b. Motion to accept treasurer’s report: Liz Hall
c. 2d: Cindy Reiter
d. Discussion
e. Motion Carries
4. Principals’ Reports
a. Karen Moody (not present)
b. Al Ghoreyeb (not present)
5. Committee Reports
a. Committee Sign Up forms
b. Bylaws-no meeting:
c. October fest: no meeting: gathering gifts for next year
d. Family Fun Nights (Liz Brodie and Amanda)
i. Met last week.
ii. Dates for upcoming: Holiday Craft Fair and Dance: music and cookies: @ RVCS: 12/3/10 6 to 7:30 (possibly conflicts w/ art walk/Gardiner, craft fair/LER)
iii. 2/11/11: 6-7:30 pm: book swap (including children's books and books for parents) @ LER
iv. 3/19/11 (Saturday): Indoor Carnival @ LER, 2- 4pm (snow date: 3/26/11), with 5th grade food sale table
v. April and May (Likely at RVCS)
vi. June 2011: ice cream social: Date TBD: LER.
e. Fundraising:
i. Meadowfarms: review print options for T-shirt bonuses: especially possible gender position: (No “ I *Heart* Reading” for boys)
ii. Bookfair (Liz Brodie):
1. RVCS: open longer than scheduled: c. $1300 at RVCS. This is an increase over last year. Volunteers unavailable for 2 days.
2. LER: Starts: 12/2/10-12/16/10. Requesting volunteers.
iii. Subway: (Cooks Night Out)Heather Turner: continuing to make efforts to contact manager. In conjunction for Tree Lighting in Gardiner (c. 5 pm)
iv. Option for Spring Cooks Night Out at Texas Roadhouse
v. Spring Yard Sale.
vi. Barnes and Noble Bookfair Night: readers’ theatre, student poetry/writing, author’s tea, other; (possible concern w/ overlap with Augusta Teacher Appreciation or other night) (25% of sales in B+N card, or 20% in cash): Katherine will determine an available date.
vii. Basket Raffle: items (and value)
viii. Scholarship: review in Spring:
f. Reading incentive (Paula Bourque):
i. Boxes of picture books available.
ii. LER: Low on chapter books.
iii. RVCS: needs lower level books (Junie B. Jones, Magic Tree House).
iv. Review accessing other giveaway books at Scholastic Warehouse sale.
v. Out of pencils for giveaways: Paula will research options for cost and name imprinting
1. Motion: Liz Brodie: up to $100 for pencils to last 2 to 3 readathons.
2. 2d: Liz Hall
3. Discussion
4. Motion carries
6. Old Business
7. New Business
a. Patrick Linehan: Modern Woodmen of America: (Nonprofit Fraternal Financial Company): 127 year old company: give back to communities
i. Review matching fund option at this time ($1 for $1):
1. Chapters of geographic locations of MWA members (one in Gardiner area):
2. Member involvement: match with fundraiser
3. Raffle: likely ok fundraiser for GEPTA; not ok for MWA.
4. MWA: home office: Send out post cards re: notice of event sent to parents re: MWA and GEPTA project
5. All proceeds would have to be sent in to MWA to be matched, which is then sent back within 2 weeks with a negotiable check and a large “media” check
6. Request of event must be submitted to MWA home office, 30 days in advance of any fundraising activity (e.g. basket raffle and spaghetti dinner). Event must provide hard goods and local services (no trips)
7. If accessed, no further matching options will be available for 2 years for this chapter
8. Must be completed before end of this year for funds this year
9. Next year: this project may be bumped.
b. Security Doors: Jonathan Stonier (not present)
i. Review contact w/ Chief Toman (potential benefit to PD duties, as well as child safety)
ii. Review costs: budget constraints in school budget limit accessibility of this option.
iii. GEPTA support would have to be approved by School board
iv. Review elementary school safety
v. Discuss obligation for school board to provide (LER: busy street, custody issues):
vi. GEPTA to pick up academic enrichment (of books, etc.) v. electronic doors.
vii. Discussed collaborating with Gardiner PD and other MSAD 11 PTOs and PTAs.
c. LER MathMania night Thurs 11/18 4:30-6, games 6-7 w/ teachers; need 5-6 volunteers to serve food.
d. Review access to first responders (CPR training for all teachers)
e. Possibility of a CIPS related summer math retention program to coincide with August 2011 National Night Out.
f. Review adding email address to listserve at central office to access school board minutes
8. Funding Requests
9. Adjournment
Motion: Liz Brodie
2d: Tony Brodie
discussion:
Motion carries: meeting adjourned 7:30 pm
Present: Katherine Kollman, Karen Moody, Sae-Lee Markos, Jill Jamison, Liz Brodie, Tony Brodie, Bonnie Turner, Al Ghoreyeb, Ellen McGuire, Kristy Gould, Veronica Babcock, Paula Bourque, Tony Veit
1. President’s Report (6:04)
a. Welcome:
b. “Thank you” notes from bus drivers and secretaries.
2. Secretary’s Report (Tony V)
a. Review of 11/9/10 Minutes
b. Motion to accept: Paula
c. 2d: Veronica
d. discussion
e. motion carries
3. Treasurer’s Report (Jill)
a. Review Deposits and Expenses
b. $1823.09 Paid out $9000 to Meadowfarms 11/1/10
c. Some small deposits from bookfair
d. Future deposits anticipated from raffle baskets
e. Motion to accept: Paula
f. 2d: Veronica
g. discussion
h. motion carries
4. Principals’ Reports
a. Karen Moody
i. CIPS: approved, returned, resent, and now being reviewed by the state
ii. 4 “Bees”: as mascot, reinforcing positive behaviors
iii. decrease in acting-out behaviors over last year
iv. Reindeer Visit recently
v. One more mathmania night (cost of $7000 to do 2, $11000 for 3, due to cost of staff overtime)
vi. Bazaar Monday (11/22), Polar Express Tuesday (11/21)
vii. Sing-along Wednesday 11/22/10
viii. Review options for further fundraising, and issues with some gifts to kids (tickets, free meals) putting pressure on parents to make purchases.
ix. Review lockdown/door support options. $1375 for LER. For alarmed, locking doors. This may occur by next year, funded by the school board. Issues re: strain on staff for causing lockdown.
x. Review health issues: availability of nursing staff (1 day per week), CPR certified personnel
b. Al Ghoreyeb
i. CIPS: plans in, fairly confident of approval, next step is collection of evidence.
ii. Teachers are working on teams.
iii. Bazaar today. Review benefit to kids and families, cost benefit.
iv. Singalong: 12/21/10 2:15pm
v. Improved box top participation (hot chocolate party with whipped cream, class trophy) at school.
5. Committee Reports
a. Committee Sign Up forms
b. First Day of School Celebration-Not active.
c. Bylaws
d. Family Fun Nights: (Liz):
i. December craft night was adequately attended (roughly 50-60 kids); other competing events occurred in the community around that time;
ii. review options for movie night, ice cream social
e. Fundraising: Bonnie:
i. Issues re: boy scouts overlap with fundraising. Calls could be directed to Ellen.
ii. Check from Subway $275 (Cooks Night Out)
iii. Raffle baskets: funds not totaled, winners have been chosen. Review connection to Modern Woodmen.
f. Reading incentive/Bookfair(Liz):
i. Finished 12/16/10, some issues with volunteer consistency/availability. Discussion.
ii. Review accessing a new coordinator for this project next year.
iii. A lot of book credit is available. Review options for obtaining books at Scholastic.
g. Read-a-thon/Book Swap (2/11/10): incorporates FFN, Fundraising, and Reading Incentive.
6. Old Business
Kristy: Review Hannaford helps: limited income at this time (c. $75)
7. New Business
a. Develop a plan to bring in new PTA members, vote in new officers. Scheduled for January XX 2011
b. Button Machine: Problems with accessing appropriately sized button:
i. Motion: Paula: obtain 1000 buttons ($
ii. 2d: Liz
iii. discussion: review use
iv. motion carries
c. set a budget of field trips per grade: No requests to date. Spring is usually the time of greater requests. Review field trips options. Discussion. Typical usage amount c. $800.00/grade level. Financial request form, cap, and deadline to be sent to teachers. Review at January 2011 meeting.
d. Review use of popcorn machine on Fridays to be used by the schools.
e. Extra material from shed roof project (roofing nails).
i. Motion to donate to habitat for humanity: Paula
ii. 2d: Tony
iii. Discussion
iv. Motion carries.
8. Funding Requests
9. Adjournment
a. Motion: Paula
b. 2d: veronica
c. discussion
d. meeting adjourned 7:10 pm
Next meeting 1/11/11 at LER. 6 pm.
Present: Katherine Kollman, Karen Moody, Sae-Lee Markos, Jill Jamison, Liz Brodie, Tony Brodie, Bonnie Turner, Al Ghoreyeb, Ellen McGuire, Kristy Gould, Veronica Babcock, Paula Bourque, Tony Veit
1. President’s Report (6:04)
a. Welcome:
b. “Thank you” notes from bus drivers and secretaries.
2. Secretary’s Report (Tony V)
a. Review of 11/9/10 Minutes
b. Motion to accept: Paula
c. 2d: Veronica
d. discussion
e. motion carries
3. Treasurer’s Report (Jill)
a. Review Deposits and Expenses
b. $1823.09 Paid out $9000 to Meadowfarms 11/1/10
c. Some small deposits from bookfair
d. Future deposits anticipated from raffle baskets
e. Motion to accept: Paula
f. 2d: Veronica
g. discussion
h. motion carries
4. Principals’ Reports
a. Karen Moody
i. CIPS: approved, returned, resent, and now being reviewed by the state
ii. 4 “Bees”: as mascot, reinforcing positive behaviors
iii. decrease in acting-out behaviors over last year
iv. Reindeer Visit recently
v. One more mathmania night (cost of $7000 to do 2, $11000 for 3, due to cost of staff overtime)
vi. Bazaar Monday (11/22), Polar Express Tuesday (11/21)
vii. Sing-along Wednesday 11/22/10
viii. Review options for further fundraising, and issues with some gifts to kids (tickets, free meals) putting pressure on parents to make purchases.
ix. Review lockdown/door support options. $1375 for LER. For alarmed, locking doors. This may occur by next year, funded by the school board. Issues re: strain on staff for causing lockdown.
x. Review health issues: availability of nursing staff (1 day per week), CPR certified personnel
b. Al Ghoreyeb
i. CIPS: plans in, fairly confident of approval, next step is collection of evidence.
ii. Teachers are working on teams.
iii. Bazaar today. Review benefit to kids and families, cost benefit.
iv. Singalong: 12/21/10 2:15pm
v. Improved box top participation (hot chocolate party with whipped cream, class trophy) at school.
5. Committee Reports
a. Committee Sign Up forms
b. First Day of School Celebration-Not active.
c. Bylaws
d. Family Fun Nights: (Liz):
i. December craft night was adequately attended (roughly 50-60 kids); other competing events occurred in the community around that time;
ii. review options for movie night, ice cream social
e. Fundraising: Bonnie:
i. Issues re: boy scouts overlap with fundraising. Calls could be directed to Ellen.
ii. Check from Subway $275 (Cooks Night Out)
iii. Raffle baskets: funds not totaled, winners have been chosen. Review connection to Modern Woodmen.
f. Reading incentive/Bookfair(Liz):
i. Finished 12/16/10, some issues with volunteer consistency/availability. Discussion.
ii. Review accessing a new coordinator for this project next year.
iii. A lot of book credit is available. Review options for obtaining books at Scholastic.
g. Read-a-thon/Book Swap (2/11/10): incorporates FFN, Fundraising, and Reading Incentive.
6. Old Business
Kristy: Review Hannaford helps: limited income at this time (c. $75)
7. New Business
a. Develop a plan to bring in new PTA members, vote in new officers. Scheduled for January XX 2011
b. Button Machine: Problems with accessing appropriately sized button:
i. Motion: Paula: obtain 1000 buttons ($
ii. 2d: Liz
iii. discussion: review use
iv. motion carries
c. set a budget of field trips per grade: No requests to date. Spring is usually the time of greater requests. Review field trips options. Discussion. Typical usage amount c. $800.00/grade level. Financial request form, cap, and deadline to be sent to teachers. Review at January 2011 meeting.
d. Review use of popcorn machine on Fridays to be used by the schools.
e. Extra material from shed roof project (roofing nails).
i. Motion to donate to habitat for humanity: Paula
ii. 2d: Tony
iii. Discussion
iv. Motion carries.
8. Funding Requests
9. Adjournment
a. Motion: Paula
b. 2d: veronica
c. discussion
d. meeting adjourned 7:10 pm
Next meeting 1/11/11 at LER. 6 pm.