Choose a policy from the list below.
File: KA
SCHOOL-COMMUNITY-HOME RELATIONS GOALS/
PRIORITY OBJECTIVES
The MSAD #11 School Board acknowledges that it is charged with the governance of the public schools which belong to the people who created them by taxation and consent. The MSAD #11 School Board recognizes that intelligent, informed support of the schools is dependent upon knowledge, understanding and participation in the efforts, goals and programs of the schools. It is also aware of its responsibility to provide the public with information and opportunities leading to participation of the public directly or indirectly in the establishment of programs and policies which are in the public interest.
Therefore, the MSAD #11 School Board and the schools will strive to:
A. Recognize and encourage the realization and/or strengthening of the fact that schools belong to the community and cannot be separated from it;
B. Create and maintain an atmosphere of mutual understanding and respect for children and adults studying, residing or employed within the school system;
C. Create and maintain an atmosphere of welcome public involvement in school affairs;
D. Ensure that the publics within the school system have full access to information concerning programs and policies which concern them; and
E. Determine the public’s reaction to the policies and programs conducted by the schools.
Achieving these objectives requires that the MSAD #11 School Board and staff, individually and collectively: express positive attitudes toward the schools in their daily contacts with parents, people of the community and one another; make systematic, honest and continuing efforts to discover what the public thinks and what citizens want to know and to interpret school programs, problems and accomplishments; develop an active partnership with the community in working toward improvement of the educational program; and take an active interest in the needs of the total community to find ways to assure that the schools are a vital and positive experience for all students and other citizens of the community.
Adopted: Prior to 1985
Revised: September 4, 1986; November 3, 1994; June 7, 2007
File: KBF-E1
M.S.A D. #11 DISTRICT LEVEL TITLE I PARENT INVOLVEMENT POLICY
This MSAD #11 policy has been developed in cooperation with the parents/guardians of students participating in the school district’s Title I programs. It provides an understanding of the shared responsibility of the school system and parents/guardians in improving students’ academic achievement and school performance. The Superintendent/designee will be responsible for distributing this policy to parents/guardians of students participating in the school district’s Title I programs.
Because parent involvement is so important to a student’s success in school, the MSAD #11 School Board encourages regular participation by parents/guardians in all aspects of the school district’s Title I programs.
M.S.A D. #11 provides opportunities for parent/guardian involvement that are aligned with the requirements of Title I programs set forth in law as follows.
A. The school district involves parents/guardians in the joint development of the school system’s plan to help disadvantaged students meet challenging achievement and academic standards and in the process of school review and improvement by:
1. Establishing a district-level Parent Advisory Committee with parent/guardian representatives from each building;
2. Establishing effective and ongoing two-way communications between the school district, staff, and parents/guardians;
3. Developing a district-wide newsletter to communicate with parents/ guardians about the school district’s Title I plan and to seek their input and participation; and
4. Training staff to work more effectively with families with diverse cultural backgrounds and/or barriers such as illiteracy or limited English proficiency.
B. The school district provides the coordination, technical assistance, and other support necessary to assist participating schools in planning and implementing effective parent/guardian involvement activities to improve student academic achievement and school performance by:
1. Providing information to parents/guardians about the system and various instruments that will be developed or used to monitor student progress;
2. Providing district-level workshops to assist individual schools in planning and implementing improvement activities;
3. Holding training sessions for Parent Advisory Committee members so that there may be more effective liaisons between parents and schools; and
4. Seeking input from parents/guardians in developing workshops that will help them become more effective partners with the schools in encouraging academic achievement.
C. The school district builds the capacity of schools and parents/guardians for strong parental involvement by:
1. Developing and disseminating a master calendar of district-wide meetings to discuss Title I issues, including evaluation of and suggestions for the district-level Title I policy;
2. Engaging school Parent-Teacher Organizations (PTOs) to seek out and involve parents/guardians through their communications and informational meetings;
3. Promoting cooperation between the school district and other agencies or school/community groups to furnish learning opportunities, increase awareness of support services, and disseminate information regarding parenting skills and child/adolescent development; and
4. Provide ongoing communication about opportunities to serve on the Parental Advisory Committee, volunteer in the schools, and learn how to work more effectively with their children to extend and reinforce learning and foster achievement.
D. The school district coordinates and integrates parent/guardian involvement strategies for Title I programs with those of other programs (such as Head Start, Reading First, Early Reading First, Even Start, Parents as Teachers,
File: KBF-E1
Home Instruction Program for Preschool Youngsters, and State-run preschool programs) by:
1. Involving school system and building representatives from other programs to assist in identifying specific population needs; and
2. Sharing data between programs to assist in developing new initiatives to improve student academic achievement and school improvement.
E. The school district conducts, with the involvement of parents/guardians, an annual evaluation of the content and effectiveness of the parental involvement policy in improving the academic quality of the schools served under Title I, including identifying barriers to greater participation by parents/guardians in activities authorized by this section (with particular attention to parents/guardians who are economically disadvantaged, disabled, have limited English proficiency, have limited literacy, or are of any racial or ethnic minority background), using the findings of such evaluation to design strategies for more effective parent/guardian involvement, and revising, if necessary, the parent/guardian involvement policies described in this section by:
1. Evaluating the content and effectiveness of the parent/guardian involvement policy through a variety of means such as surveys, workshops, focus groups, and informal meetings involving district and school administrators, teachers, and parents/guardians;
2. Identifying and overcoming barriers to effective evaluation and input, e.g., language support for parents/guardians who do not speak English or have limited English proficiency, scheduling multiple meetings at various times of day or night, meeting in places accessible by public transportation, or providing a means of transportation; and
3. Identifying potential policy changes and program improvements.
F. The school district involves parents/guardians in the activities of the schools served under Title I by:
1. Keeping parents/guardians informed of the objectives of the school district’s Title I programs;
2. Providing communication and calendar information to alert parents/guardians of meetings or events and encouraging their participation;
3. Providing central coordination for district, school, and PTO meetings and other events to create a master calendar to facilitate parent/guardian participation; and
4. Promoting opportunities for parents as volunteers in the classroom and in school programs.
Legal Reference: 20 U.S.C. § 6318
Adopted: June 7, 2007
File: KBF-E2
M.S.A D. #11 ELEMENTARY SCHOOL TITLE I PARENT INVOLVEMENT POLICY
This MSAD #11 elementary school policy has been developed in consultation with the parents/guardians of students participating in Title I programs at M.S.A D. #11.
It includes a “School-Parent Compact” that outlines the manner in which parents, school staff, and students will share the responsibility for improved student academic achievement. The building principal/designee will be responsible for distributing this policy to parents/guardians of students participating in the school’s Title I programs.
I. PARENT INVOLVEMENT MEETINGS
The school shall convene an annual meeting at a convenient time to which all parents/guardians of participating children shall be invited and encouraged to attend to inform them of the school’s participation under Title I, explain the right of parents to be involved, and to encourage their involvement in the planning, review, and improvement of the school’s Title I programs and parent involvement policy.
The school will offer at least two other meetings during the school year, held at various times in the morning or evening for parents/guardians of students participating in Title I programs.
The building principal/designee will:
A. Invite parents/guardians of participating children to the annual meeting and to other meetings held during the school year;
B. Introduce the representatives on the Parent Advisory Committee;
C. Provide an overview of Title I and the programs the school provides under Title I;
D. Explain the rights of parents/guardians to be involved in developing and reviewing the school’s parent involvement policy, including the School-Parent Compact;
E. Provide a description and explanation of the curriculum in use at the school, the forms of academic assessment used to measure student progress, and the proficiency levels students are expected to meet;
F. Give parents/guardians an opportunity to ask questions and engage in informal discussion about student achievement and school performance;
G. Respond to requests from parents for opportunities for regular meetings to formulate suggestions and to participate (as appropriate) in decisions relating to the education of their children;
H. Invite parents/guardians to serve on the Parent Advisory Committee and/or other school or district-level Title I committees;
I. Invite parents/guardians to participate in the planning, review, and improvement of programs under Title I and the school-parent involvement policy and establish a schedule for this activity;
J. With the input of parents/guardians, establish a process by which an adequate representation of parents/guardians can be assured;
K. Describe the process by which parents/guardians may express concerns and complaints if they are dissatisfied with the Title I program;
L. Engage school-based parent organizations in outreach to parents/guardians of students participating in Title I; and
M. Arrange for child care so that parents/guardians who would otherwise be unable to attend may do so.
II. SCHOOL-PARENT COMPACT
This School-Parent Compact describes how parents, school staff, and students will share the responsibility for improved student academic achievement and the means by which the school and parents will develop a partnership to help children achieve the State’s academic achievement standards.
A. The school is responsible for providing a high-quality curriculum and instruction in a supportive and effective learning environment that enables students served under Title I to meet the State’s academic achievement standards.
B. Parents/guardians will be responsible for supporting their children’s learning by:
1. Monitoring their children’s attendance;
2. Providing assistance and encouraging their children to complete homework assignments;
3. Encouraging their children to ask for help from teachers or classroom aides (ed techs, volunteers) when needed;
4. Talking with their children about the school day;
5. Reading to or with their children;
6. Monitoring and limiting their children’s television watching;
7. Volunteering in the classroom and for school-related activities such as field trips;
8. Participating, as appropriate, in decisions related to the education of their children; and
9. Enrolling their children in extracurricular and age-appropriate, community-based, after-school activities.
C. The school will address the importance of communication between parents and teachers on an ongoing basis by:
1. Scheduling one or more parent-teacher meetings annually for parents/guardians of elementary school level students during which the Compact shall be discussed as it relates to the individual child’s achievement;
2. Providing frequent reports to parents/guardians on their children’s progress;
3. Providing parents/guardians with reasonable access to staff to discuss issues related to their children’s learning;
4. Giving parents the opportunity to observe classroom activities;
5. Welcoming parents as volunteers in the classroom; and
6. Providing adequate supervision and feedback for parents/guardians who volunteer.
Legal Reference: 20 U.S.C. § 6318
Adopted: June 7, 2007
File: KBF
PARENT INVOLVEMENT IN TITLE I
The MSAD #11 School Board endorses the parent involvement goals of Title I and encourages the regular participation by parents/guardians in all aspects of the school system’s Title I programs.
For the purpose of this policy, “parents/guardians” includes other family members involved in supervising the child’s schooling.
I. DISTRICT-LEVEL PARENT INVOLVEMENT POLICY
In compliance with federal law, the school district will develop jointly with, agree on with, and distribute to parents of children participating in the school system’s Title I programs a written district-level parent involvement policy.
Annually, parents/guardians will have opportunities to participate in the evaluation of the content and effectiveness of the school district’s parent involvement policy and in using the findings of the evaluation to design strategies for more effective parent involvement and to make revisions to the policy.
II. SCHOOL-PARENT INVOLVEMENT POLICY
As required by law, each school in the school district that receives Title I funds shall jointly develop with parents/guardians of children served in the program a school parent/guardian involvement policy, including “School-Parent Compact” outlining the manner in which parents, school staff, and students will share the responsibility for improved student academic achievement in meeting State standards. The school policy will be distributed to parents/guardians of children participating in the school’s Title I programs.
The “School-Parent Compact” shall:
A. Describe the school’s responsibility to provide high-quality curriculum and instruction in a supportive and effective learning environment enabling children in the Title I program to meet the State’s academic achievement standards;
B. Indicate the ways in which parents will be responsible for supporting their children’s learning, such as monitoring attendance, homework completion,
monitoring television watching, volunteering in the classroom, and participating, as appropriate, in decisions related to their children’s education and positive use of extra-curricular time; and
C. Address the importance of parent-teacher communication on an ongoing basis, with, at a minimum, parent-teacher conferences, frequent reports to parents, and reasonable access to staff.
III. PARENT INVOLVEMENT MEETINGS
Each school receiving Title I funds shall convene an annual meeting to which all parents/guardians of eligible children shall be invited to inform them about the school’s participation in Title I and to involve them in the planning, review, and improvement of the school’s Title I programs and the parent involvement policy.
In addition to the required annual meeting, at least two conference times shall be scheduled at various times of the day and/or evenings for parents/guardians of students participating in Title I programs.
These meetings shall be used to provide parents with:
A. Information about programs the school provides under Title I;
B. A description and explanation of the curriculum in use at the school, the forms of academic assessment used to measure student progress, and the proficiency level students are expected to meet;
C. Opportunities to formulate suggestions and to participate, as appropriate, in decisions relating to the education of their children; and
D. The opportunity to submit comments to the district level if they are dissatisfied with the school-wide Title I program.
Title I funding, if sufficient, may be used to facilitate parent/guardian attendance at meetings through the payment of transportation and childcare costs.
IV. PARENT RELATIONS
Parents/guardians of children identified for participation in a Title I program shall receive from the building principal and Title I staff an explanation of the reasons
supporting their child’s selection, a set of objectives to be addressed, and a description of the services to be provided. Parents will receive regular reports on their child’s progress and be provided opportunities to meet with the classroom and Title I teachers. Parents will also receive training, materials, and suggestions as to how they can assist in the education of their children at home.
V. DELEGATION OF RESPONSIBILITY
The Superintendent/designee shall be responsible for ensuring that the school district’s Title I plan, programs, and parent involvement policies comply with applicable law and regulations and for developing administrative procedures, as needed, to implement this policy.
Legal References: 20 U.S.C. § 6318
Adopted: January 8, 2004
Revised: June 7, 2007
File: KCB
COMMUNITY INVOLVEMENT IN DECISION MAKING
The MSAD #11 School Board believes that community participation in the schools is essential to maintain mutual confidence and respect and to improve the quality of education for all students.
Community participation is important both at the MSAD #11 School Board and school levels. The MSAD #11 School Board shall seek to involve the community through established policies governing public participation at MSAD #11 School Board meetings, advisory committees and other appropriate means. Building administrators are encouraged to establish methods to involve the community in decision-making processes which are consistent with MSAD #11 School Board policies.
The MSAD #11 School Board is ultimately responsible for the formulation of policies involving the curriculum instruction and the overall school program. The MSAD #11 School Board reserves the right to make the final decision regarding any such policies, while taking into account the views and suggestions from community members and others.
Legal Reference: 20-A MRSA § 1001 et seq.
Cross Reference: BEDH – Public Participation at Board Meetings
Adopted: June 7, 2007
File: KCD
PUBLIC GIFTS/DONATIONS TO THE SCHOOLS
The MSAD #11 School Board may accept, on behalf of the school district, any bequest or gift of money or property for a purpose deemed suitable by the MSAD #11 School Board in accordance with state law. All gifts shall be accepted in the name of the school district and become the property of the school district, but may be designated for use in a particular school or department. The MSAD #11 School Board will officially acknowledge the gifts at a MSAD #11 School Board meeting and thank the donors in writing.
Only items of legitimate use in the school program shall be accepted. The MSAD #11 School Board is under no obligation to replace a gift if it is destroyed, lost, stolen or becomes worn out. Gifts will not be accepted if they involve an excessive cost for maintenance or installation. If installation is required, the gift shall be installed under the supervision of school district personnel. The MSAD #11 School Board will notify in writing prospective donors if their gift cannot be accepted.
The Superintendent shall implement any administrative procedures necessary to carry out this policy.
Legal Reference: 20-A MRSA § 1256)
20-A MRSA § 4005
Adopted: April 2, 1992
Revised: December 1, 1994; June 7, 2007
File: KDA
PUBLIC INFORMATION PROGRAM
Public support for the schools depends upon informed public opinion. MSAD #11 will strive to maintain effective communications with the public in order to convey accurate information about the goals, programs, needs, and accomplishments of the schools and to provide ways for citizens to express their opinions and expectations.
The Superintendent shall be responsible for establishing and maintaining a public communications program that will provide for the dissemination of school district reports and plans, information concerning student achievement, relevant statistics, noteworthy facts, issues affecting education, use of school facilities, news of the schools, school events, and student and staff accomplishments.
The MSAD #11 School Board encourages the Superintendent and school district employees to whom communication responsibilities have been delegated to use a variety of methods for providing information to the public, such as the school system’s website, letters, newsletters, publications, news releases, news media coverage of MSAD #11 School Board meetings and school-related events, meetings, and personal contacts.
All communications with the public shall appropriately respect the confidentiality of students and staff.
The building principal and/or program directors will be responsible for program and other routine school announcements to parents and students. The Superintendent shall be responsible for establishing guidelines for communications with the media and to the public. Such guidelines shall address confidentiality as well as authority to approve and/or release communications, content, and contact with media representatives.
Community opinion may be solicited through parent organizations, parent-teacher conferences, open houses, and other events or activities that bring staff and parents or other community members together. The MSAD #11 School Board and/or Superintendent may develop and disseminate surveys and questionnaires to obtain information and to allow parents and citizens served by the school district to express their opinions.
Legal Reference: 20 USC §§ 6311, 6314-6316, 6319
Ch. 125 § 4.04 (Me. Dept. of Ed. Rule)
Cross Reference: AEC – Accomplishment Reporting to the Public
JRA – Student Educational Records
KDD – Media Relations
Adopted: June 7, 2007
File: KDB
PUBLIC’S RIGHT TO KNOW/FREEDOM OF ACCESS
The MSAD #11 Board recognizes the importance of a well-informed public to the operations of the school district. The MSAD #11 Board will comply with all applicable sections of Maine’s Freedom of Access Act. Except as otherwise provided by statute, all MSAD #11 Board proceedings shall be open to the public, any person shall be permitted to attend, and any records or minutes of such proceedings that are required by law shall be made promptly and shall be open to public inspection.
MSAD #11 Board agendas and minutes, proposed and approved MSAD #11 policies, annual budget reports, student handbooks and MSAD #11 Board member Freedom of Access straining documentation/certificates shall be available for immediate inspection and/or copying in the Superintendent’s Office. Requests for all other public records shall be made, in writing, to the Superintendent, specifying the records desired for inspection/copying. The Superintendent/designee may request clarification concerning which public record or records are being requested.
The Superintendent/designee shall acknowledge receipt of a request for inspection and/or copying of public records within a reasonable period of time.
If the request is denied, the Superintendent/designee shall inform the requestor in writing within five working days of the request and shall state the reason for denial. Otherwise, inspection and/or copying may be scheduled to occur within a reasonable period to time following the request at a time that will not delay or inconvenience the regular activities of the school district.
FEES
Except as otherwise provided by law or court order, MSAD #11 may charge fees as follows:
A. $0.25 per page to cover the cost of copying.
B. A fee of $10 per hour after the first hour of staff time per request to cover
The actual cost of searching for, retrieving, and compiling the requested public
Record. Compiling the public record includes reviewing and redacting confidential information.
C. If translation is required, a fee to cover the actual cost of translation.
No fee shall be charged for inspection of public records.
As required by law, the school district unit will provide the person making the request an estimate of the time necessary to complete the request and of the total cost and, if the estimated total cost exceeds $20.00, will inform the requestor before proceeding. If the estimated total cost is greater than $100.00, or if the requestor has previously failed to pay a fee assessed for access to MSAD #11 records, the requestor may be required to pay all or a portion of the estimated cost prior to the search, retrieval, compiling, translation, and copying of the public record.
The Superintendent is directed to develop and implement such administrative procedures as may be necessary to carry out this policy.
Legal Reference: 1 MRSA § 401 et seq.
Cross Reference: BEC/Executive Sessions
GBJ/Personnel Records and Files
JRA/Student Educational Records
Adopted: November 6, 2008
File: KDD
MEDIA RELATIONS
Because the school system is a public institution endeavoring to serve the educational needs of the community, it is important that information be disseminated concerning activities and problems in our schools. In order that this publicity be given wide coverage and be coordinated into a common effort and purpose, the following procedures shall be followed in giving official information to the news media:
A. The MSAD #11 School Board Chair shall be the official spokesperson for the MSAD #11 School Board, except as this duty is delegated to the Superintendent.
B. News releases which are of a system-wide nature or pertain to established policy are the responsibility of the Superintendent or a member of the administrative staff whom he/she may designate.
C. News releases which are of concern to only one school, or to an organization of one school, are the responsibility of the Principal of that particular school. All statements made to the press by other staff members of the particular school must be cleared with the Principal.
While it is impossible to predict how news releases will be treated by the press, every possible effort should be made to obtain coverage of school activities which will create and maintain a dignified and professionally responsible image for the school system.
Adopted: Prior to 1985
Revised: September 4, 1986; November 3, 1994; June 7, 2007
File: KE
PUBLIC CONCERNS AND COMPLAINTS
Parents, students, or other citizens with complaints or concerns regarding any aspect of M.S.A D. #11 or an employee thereof shall be encouraged to seek a resolution at the lowest possible level. The only exceptions are complaints that concern MSAD #11 School Board actions or operations. Such complaints should be addressed to the MSAD #11 School Board Chair.
If the complaint cannot be resolved at the lowest level, the person initiating the complaint may appeal the decision to the next level (i.e., Supervisor of Buildings, Grounds & Transportation, Principal, Special Education Director.
If the complaint cannot be resolved at any lower level, it may be appealed to the Superintendent. If the complaint remains unresolved at the Superintendent’s level, the person making the complaint may request that the matter be placed on the agenda of the next regular MSAD #11 School Board meeting. The Superintendent/MSAD #11 School Board Chair shall determine whether the complaint should be placed on the agenda.
At all levels of the complaint process, school employees are required to inform the person making the complaint of his/her right to appeal the decision to the next level.
This policy shall not be utilized by employees for matters or grievances relating to any term or condition of their employment. Such matters shall be addressed through established channels for grievances.
Cross Reference: BEDB – Agenda Preparation and Dissemination
Adopted: January 5, 1995
Revised: June 7, 2007
File: KF
COMMUNITY USE OF SCHOOL FACILITIES
For the purpose of this policy, “school facilities” are buildings and grounds, parking lots, playing fields, and fixed equipment.
It is the MSAD #11 School Board’s desire that the local taxpayers who provide the school should be able to obtain maximum use of the facilities, to the extent consistent with the primary educational function of the school. It is intended that community uses for educational, recreational, social, civic, philanthropic and like purposes be approved by the administration, in accordance with this policy, the implementing regulations, and a fee schedule approved annually by this MSAD #11 School Board.
The Superintendent is responsible for developing administrative regulations which provide for: timely applications; uses which do not interfere with educational or extracurricular programs of the public school students; preference to local, not-for-profit organizations; and the acceptance of appropriate responsibility and liability.
A. The priority for facilities use is as follows:
1. School-sponsored clubs, organizations, activities, and events;
2. School-connected groups (e.g., PTO, boosters);
3. Local (within MSAD #11) municipal governments; and
4. Community organizations serving students of M.S.A D. #11 (e.g., Boy and Girl Scouts, Camp Fire Girls and Boys, Little League);
5. Nonprofit community organizations; and
6. Commercial purposes.
B. It is not the MSAD #11 School Board’s intent to make M.S.A D. #11 facilities available to commercial/ business enterprises or for private functions such as weddings, parties, or similar events; nor is it the MSAD #11 School Board’s intent to make MSAD #11 facilities available to individuals or groups outside the MSAD #11 community.
C. These factors are to further guide community use:
1. A certificate of insurance shall be required as appropriate to the particular use;
2. No alcoholic beverages may be brought onto school property at any time;
3. Tobacco use shall not be allowed on school property;
4. School facilities may not be used for any illegal purposes;
5. Community adults and children are free to use outdoor grounds and facilities for recreation whenever not otherwise scheduled. However, formal approval of buildings and grounds use will only be granted to recognized organizations and groups;
6. Any approval of the use of school facilities is to require the signing of a Facility Use Agreement setting forth the conditions of use;
7. Application for use is to be made through the Principal, with final approval determined by the Superintendent; and
8. Repeat use may be denied to any group which has not demonstrated appropriate conduct and care.
D. Facility use may be granted without rental charge, as follows:
1. Not-for-profit educational, recreational, cultural and fraternal organizations having a significant number of members who are community residents;
2. Not-for-profit groups which present programs that are designed to be educationally, recreationally or culturally beneficial to local citizens; and
3. Municipal-sponsored groups and organizations.
Other groups shall pay rent (in advance) on a multi-increment scale which reflects highest amounts for groups engaging in a profit-making enterprise on school grounds.
E. The following may be requested of any group:
1. Reimbursement for incidental expenses (utilities, etc.);
2. A deposit with the application, refundable after leaving the facility in satisfactory condition;
3. Reimbursement for property damage and any cleaning and repair costs;
4. Reimbursement for custodian or other staff costs when necessary to the use of the facility; and
5. Fees for rental of equipment.
Adopted: Prior to 1985
Revised: January 9, 1992; December 1, 1994; June 7, 2007
File: KF-E
CONTRACT FOR RENTAL/USE OF SCHOOL FACILITIES
Schedule of Rates for Profit Making Activities
Little Theater $25.00/hr Cafeteria $15.00/hr
GAHS Gymnasium $20.00/hr Classroom $ 5.00/hr
GRMS Gymnasium $20.00/hr Parking Lot/Playground $ 5.00/hr
Elementary School Gym $15.00/hr Custodians $20.00/hr
Athletic Fields $15.00/hr Cafeteria Worker $20.00/hr
Computer Labs (all schools) $200.00/per day
This agreement is made this ___ day of ______________, 20__, between M.S.A D. #11
and _______________________________________________________________________
(name of group/organization/individual)
_______________________________________________________________________
(billing address)
_______________________________________________________________________
(city, state, zip)
______________________________________________________ ________________
(contact person) (telephone number)
_______________________________________________________________________
(name of group/organization/individual)
is granted use of the _______________________ ____________________________________
(name of school) (facilities to be used, e.g., gymnasium)
from: _________ a.m./p.m. to _________ a.m./p.m. beginning __/__/__ and ending __/__/__
mo day yr mo day yr
Day(s) of the week to be used: ____________________________________________________
(Mon., Tues., Wed., Thur., Fri., Sat., Sun.)
For _________________________________________________________________________
(Nature of Intended Use)
INVOICE FOR RENTAL AND/OR SERVICES WILL BE ISSUED FROM THE M.S.A D. #11 SUPERINTENDENT’S OFFICE BASED UPON THE FEES LISTED ABOVE. ANY DEVIATION IN CHARGES MUST BE AGREED UPON IN ADVANCE BY THE SCHOOL ADMINISTRATOR.
Signing of this contract indicates acceptance of the rules on the attached page.
Signed: _____________________________________________________________________
(Person responsible for renting facilities)
Signed: _____________________________________________________________________
(School Administrator)
This contract must be filled out in its entirety and signed by the school administrator to be valid. The contract may be cancelled at any time in the best interest of the school district.
-------------------------------------------------------------------------------------------------------------------
Office Use Only
Rental Fee: To Be Waived Administrator’s Initials ___________
Services: To Be Waived Administrator’s Initials ___________
File: KF-R
COMMUNITY USE OF SCHOOL FACILITIES
ADMINISTRATIVE PROCEDURE
Community use of MSAD #11 school facilities requires a recognition of the investment the District has made in school buildings and facilities and requires a responsibility on the part of the user. The responsibility is to ensure that the facility used is left in good condition. If there are messes made or trash left around, the facility must be cleaned up. If there is damage, it must be reported to the building principal. The building principal has the right to request extra custodial services at the expense of the user at any time. If the user continues to leave the facility in less than desirable condition or refuses to bear the cost of a custodian, the principal may terminate the contract immediately. If damages are not paid for by the user, the principal may terminate the contract immediately. The principal may also refuse to issue future contracts to the user.
A. Equipment and Maintenance
When the use of school facilities is requested, the principal/designee will determine if arrangements must be made to have qualified personnel currently employed by the District present and available for the operation of school-owned equipment and machinery. This includes janitorial staff, kitchen help, AV operators, lighting, and PA system operators. The principal may determine at any time during the contract that janitorial services are required. For use of highly technical equipment such as computer labs and ATM studios, the principal/designee may require qualified personnel to supervise.
B. Limitations in Use or Access
When permission is granted for the use of school facilities, the areas to be used will be specified, which shall include the appropriate toilet facilities. Entry into other areas is prohibited. The use of school facilities will be refused to those who have misused or abused them. The person whose signature appears on the contract will be responsible for financial damages. Any damages assessed and unpaid may result in immediate termination of contract.
C. All activities must cease no later than 12:00 midnight unless an exception is granted by the building administrator, and custodians must see that the building is closed promptly.
D. The number of tickets sold must not exceed the seating capacity of the area for which the contract is granted.
E. Each approved application will be filed with the Superintendent. The approved application is not transferable. Only that part of the school building specifically mentioned in an application is to be used. Classrooms will not be available as dressing rooms or make-up rooms unless included in the contract.
F. Smoking or use of alcohol or other chemical substance is positively prohibited both in school buildings and on school grounds.
G. The user must comply with all federal and state laws, local ordinances, and rules of the police and fire departments regarding public assemblies. The holder of an approved application must provide sufficient police and fire department coverage at each performance.
H. For plays and other events, permission of the building principal is required for outside props, machinery, instruments, scenery, etc. Storage within M.S.A D. #11 facilities will be at the discretion of the building principal.
I. The service of a custodian does not include erecting or dismantling or moving of scenery, equipment, props, instruments, etc., unless such scenery is the property of the School District.
J. All outside props, machinery, instruments, scenery, etc., must be removed from the building promptly after any performance or activity. Whenever materials, equipment, furnishings, or rubbish are left after the use of a school building, the party with whom the contract is made will be required to pay for the cost of removal of same, which will not be delayed for the convenience of the party who used the building.
K. Should the holder of an approved application wish to cancel a reserved date, the building principal’s office must be notified at least by 12:00 noon on the day of the meeting, performance, or event. If no notice is provided and the holder of the approved application does not appear within one hour after the scheduled time, any fees must be paid.
L. The Superintendent/designee shall, at all times, have free access to all parts of buildings and facilities and shall reserve the right to revoke any application should such action be deemed necessary or desirable in the best interest of the school system and the public generally.
Fee Schedule
Little Theater $25.00/hr Cafeteria $15.00/hr
GAHS Gymnasium $20.00/hr Classroom $ 5.00/hr
GRMS Gymnasium $20.00/hr Parking Lot/Playground $ 5.00/hr
Elementary School Gym $15.00/hr Custodians $20.00/hr
Athletic Fields $15.00/hr Cafeteria Worker $20.00/hr
Computer Labs (all schools) $200.00/per day
Adopted: January 9, 1992
Revised: August 7, 1996; December 1, 1994; October 2002; January 18, 2006
Reviewed: June 7, 2007
File: KHB
ADVERTISING IN THE SCHOOLS
The MSAD #11 School Board believes that, in general, product advertising and/or endorsement is to be discouraged in the schools. The MSAD #11 Board has an obligation to assure that students, who are required by law to attend, are not subjected to commercial messages of any kind without careful analysis of the benefits and risks that pertain in each instance. Since the issue of advertising in the schools can be attended by strong opinions, the MSAD #11 Board may seek comments and recommendations from the administration, the professional teaching staff and the community prior to considering any form of advertising in schools, on school grounds or on school buses:
The MSAD #11 Board is opposed in principle to accepting any programming, equipment or services that are offered only on the basis of mandatory exposure of students to product advertising. The MSAD #11 Board recognizes, however, that in some instances product names, logos or advertising may be acceptable when the programming, equipment or services can be clearly shown to be of significant benefit to the school program.
The MSAD #11 Board reserves the right for the Superintendent to consider requests for advertising in the schools, on school grounds or on school buses on a case-by-case basis, except that:
A. Brand specific advertising of food or beverages is prohibited in school buildings, on school grounds or on school buses except for food and beverages meeting standards for sale or distribution on school grounds in accordance with Department of Education rules. For the purpose of this paragraph, "advertising" does not include advertising on broadcast media or in print media such as newspapers and magazines, clothing with brand images worn on school grounds or advertising on product packaging.
B. Consistent with its efforts to promote a tobacco, alcohol and drug-free environment, the MSAD #11 Board will not agree to displays of advertising in school buildings, on school grounds or on school buses for tobacco products, alcoholic beverages, drugs (including prescription and over the counter medications), performance enhancing substances or dietary supplements.
Legal Reference: 20-A MRSA § 6662
Me. Dept of Ed. Rule Ch
Cross Reference: EFE Competitive Food Sales - Sales of Foods in Competition with the School Food Services Program
Adopted: December 1, 1994
Revised: April 1996; June 7, 2007; April 3, 2008
File: KHC
DISTRIBUTION AND POSTING OF COMMUNITY MATERIALS
The MSAD #11 School Board believes that students should not be used to distribute or carry home flyers, brochures, or other materials that are not directly related to school programs, school curriculum, and/or school-related activities.
Only the following materials may be distributed to students to be carried home:
A. Communications from the MSAD #11 School Board, Superintendent, school administrators and school staff, including newsletters, letters to parents, announcements of meetings or events, school forms, and classroom information;
B. Information and notices concerning school-sponsored activities and programs for students and/or parents;
C. Information and notices concerning activities and programs offered by groups affiliated with the M.S.A D. #11 schools, such as parent-teacher organizations and booster groups;
D. Information and notices from municipal, state and federal agencies concerning programs available to students; and
E. Information and notices concerning activities and programs offered by youth-oriented and civic-oriented organizations.
Notices or posters from other non-profit groups concerning activities or programs that directly support the educational goals of the schools and benefit students may be posted in a designated location in each school.
Materials that disrupt the instructional process, that are lewd or obscene, libelous, discriminatory, or that promote illegal activities will not be distributed or displayed.
Commercial materials will not be distributed to students or posted in the schools except for those associated with school activities such as graduation, class pictures, class rings, or approved fundraising activities.
Community/non-school materials may not be distributed or posted without the prior written approval of the Superintendent/designee.
Cross Reference: KHB – Advertising in the Schools
Adopted: February 2, 1984
Revised: September 4, 1986; December 1, 1994; June 7, 2007
File: KHD
PUBLIC SOLICITATION ON SCHOOL PROPERTY
Solicitation or fundraising by individuals, commercial enterprises, political campaigns, and charitable organizations is not permitted in school buildings or on school property at any time.
Demonstrations of services or materials or canvassing of students or school employees for the purpose of selling products or services shall not be permitted in school buildings or on school property at any time.
Approved parent-teacher organizations and booster organizations may engage in fundraising in compliance with MSAD #11 School Board policies on fundraising.
Adopted: Prior to 1985
Revised: September 1, 1986; December 1, 1994; June 7, 2007
File: KI
VISITORS TO THE SCHOOLS
Parents and interested citizens are welcome to visit MSAD #11 schools during the school day. In order to avoid interruption of the instructional program and to promote the safety of students and staff, building principals shall institute administrative procedures concerning visitors to the schools. Such procedures shall be subject to the approval of the Superintendent. It is understood that procedures may vary from school to school due to differing considerations such as the age of the students and building layout and location.
The following general guidelines shall be incorporated in all building-level administrative procedures concerning visitors.
A. The term “visitor” shall apply to any person on school grounds or in school buildings who is not an employee or student of the school district.
B. All visitors who wish to visit classrooms, observe aspects of the instructional program or meet with teachers, counselors or other staff members are expected to schedule such visits in advance. Teachers and other staff may not use instructional time to discuss individual matters with visitors.
C. All visitors shall sign in at the main office upon arrival at the school except for parents or citizens who have been invited to the school for an open house, performance, or other preplanned school program. Permission to enter a classroom when a class is in session must be cleared through the building administrator.
D. Individual MSAD #11 School Board members shall follow the same procedures as other visitors, and state whether they are visiting the schools on personal business or in connection with MSAD #11 School Board duties.
E. Visitors shall comply with all applicable MSAD #11 School Board policies and school rules. Visitors who violate these policies/rules and/or disrupt the safe and orderly operation of the school shall be asked to leave the premises.
F. The building administrator/designee has the authority to refuse entry to school grounds or buildings to persons who do not have legitimate, school-related business and/or who may disrupt the operations of the schools. This may include, but not be limited to, the news media, profit-making businesses, fundraisers and other organizations seeking access to students and/or staff.
G. School staff shall report unauthorized persons on school grounds or in school buildings to the building administrator/designee. Unauthorized persons shall be directed to leave the premises immediately.
H. The building administrator/designee may request the assistance of law enforcement as necessary to deal with unauthorized persons or violations of the law by visitors to the schools.
Cross Reference: BCA – Board Member Code of Ethics
EBCA – Crisis Response Plan
JLIB – Student Dismissal Precautions
JLF – Reporting Child Abuse and Neglect
KLG – Relations with Law Enforcement Agencies
Adopted: Prior to 1985
Revised: January 4, 1986; December 1, 1994; April 1999; June 7, 2007
File: KLG-R
RELATIONS WITH LAW ENFORCEMENT AUTHORITIES
ADMINISTRATIVE PROCEDURE
The following procedures are intended to guide the involvement of law enforcement authorities in the MSAD #11 schools:
A. Law enforcement officials may enter school premises:
1. In the event of an emergency endangering student or staff safety;
2. At the request of school administrators;
3. When there is a warrant to arrest a student which cannot be executed outside of school hours. School administrators are not obligated to make students or school facilities available to law enforcement for non-school-related investigations/arrests;
4. In exigent circumstances as authorized by law.
B. School administrators shall attempt to contact the student’s parents/guardians prior to allowing law enforcement authorities to interrogate, search or arrest a student at school, except when there are reasonable grounds to believe that a health or safety emergency requires the interrogation, search or arrest to take place without prior notice.
C. Law enforcement authorities are responsible for ensuring that a student is informed of his/her rights prior to an interrogation, search or arrest conducted by law enforcement authorities.
D. A student may be removed from school by law enforcement authorities when there is a court order, an arrest warrant or when a warrantless arrest is authorized by law. School administrators shall attempt to notify the student’s parents/guardians as soon as possible of the student’s removal from school.
E. School administrators shall release student information to law enforcement authorities only as allowed by the Family Educational Rights and Privacy Act.
Cross Reference: JRA – Student Records
Adopted: June 7, 2007
File: KLG
RELATIONS WITH LAW ENFORCEMENT AUTHORITIES
The MSAD #11 School Board recognizes that a cooperative relationship with law enforcement authorities is desirable for the protection of students and staff, maintaining a safe school environment, and safeguarding school property.
School administrators and staff shall have the primary responsibility for maintaining proper order in the schools and for disciplining students for violations of MSAD #11 School Board policies and school rules. However, the MSAD #11 School Board authorizes the Superintendent/administration to seek the assistance of law enforcement authorities when they believe there is a substantial threat to the welfare and safety of the schools, students and/or staff. The Superintendent/ administration shall also inform law enforcement authorities when they have reason to suspect that a student or staff member may have violated a local, state or federal law.
The MSAD #11 School Board strongly discourages law enforcement authorities from using the schools as a venue to arrest and/or interrogate students for activities not related to or affecting the schools. The Superintendent/administration retain the authority to deny law enforcement access to students for non-school-related investigations.
The MSAD #11 School Board authorizes the Superintendent and administration to work with local law enforcement authorities to develop administrative procedures to guide interactions between the schools and law enforcement. Such procedures should safeguard the rights of students and parents, be consistent with MSAD #11 School Board policies, and minimize disruptions to the instructional program. These administrative procedures are subject to the approval of the MSAD #11 School Board.
The Superintendent shall include law enforcement authorities in the development and implementation of the school unit’s crisis response plan. The MSAD #11 School Board also encourages the Superintendent/administration to include law enforcement authorities in the development and/or implementation of instructional programs/activities related to student safety.
Cross Reference: KLG-R – Relations with Law Enforcement Authorities Administrative Procedure
EBCA – Crisis Response Plan
JICIA – Weapons, Violence and School Safety
JIH –Questioning and Searches of Students
JRA – Student Records
Adopted June 7, 2007