BDE-R/BOARD COMMITTEES & STANDING COMMITTEE OPERATING PROCEDURES
File: BDE-R
BOARD COMMITTEES & STANDING COMMITTEE OPERATING PROCEDURES
Policy & Personnel
Any and all questions of District policy and revisions of District policy shall be referred to the Policy & Personnel Committee. Review of the District policy manual shall be conducted by the Committee periodically for the purpose of updating the manual. The Policy and Personnel Committee shall perform such other duties as may be assigned to it from time to time. The Policy & Personnel Committee shall make recommendations to the full MSAD #11 Board if appropriate.
Finance & Facilities
The responsibility of the Finance & Facilities Committee shall be to oversee the financial status of the school system as defined by the following: (1) the promotion and review of the District budget development process, (2) the quarterly review of the status of the District operating budget, and (3) all matters pertaining to District facilities, finance, and the auditing of bills. A majority of this Committee shall inspect and sign all warrants for expenditure. The Finance & Facilities Committee shall be responsible for the development of a Facilities plan to annually review the plan.
The Finance & Facilities Committee shall perform such other duties as may be assigned to it from time to time. The Finance & Facilities Committee shall make recommendations to the full
MSAD #11 Board if appropriate
Negotiations
It shall be the responsibility of this Committee to conduct, on behalf of the MSAD #11 Board, the negotiations of salary, fringe benefits and working conditions contracts with all recognized bargaining units within MSAD #11. This Committee may, as conditions warrant, recommend the hiring of an outside negotiator to assist with specific phases of the collective bargaining process. All proposed contracts negotiated are to come before the full MSAD #11 Board for approval.
The Negotiations Committee shall perform such other duties as may be assigned to it from time to time. The Negotiations Committee shall make recommendations to the full MSAD #11 Board if appropriate.
Curriculum
All matters pertaining to future educational programming needs of MSAD #11 shall be referred to this Committee. The Committee will have primary responsibility for assessing accomplishment of Board priority goals and objectives related to the PK-12 curriculum, student assessment/reporting, and teaching and learning needs and studying and recommending textbook usage and new courses. The Committee will annually review enrollment projections.
The Curriculum Committee shall perform such other duties as may be assigned to it from time to time. The Curriculum Committee shall make recommendations to the full MSAD #11 Board if appropriate.
Long Range Planning
The Long Range Planning Committee shall be made up of the chairs of each of the standing committees and will be charged with assessing accomplishment of Board goals and the development and ongoing maintenance of a strategic plan for the district. All issues pertaining to the strategic plan or issues that are future-state will be the responsibility of the Long Range Planning Committee.
The Long Range Planning Committee shall perform such other duties as may be assigned to it from time to time. The Long Range Planning Committee shall make recommendations to the full MSAD #11 Board if appropriate.
STANDING COMMITTEE OPERATING PROCEDURES
A. Each standing committee shall meet at the call of its chair at a time and place to be designated in the call of the meeting. Standing committee meetings shall be held monthly, as needed. Additional meetings may be scheduled as needed.
B. The chair of a standing committee, in collaboration with the Superintendent/designee, will establish the agenda for each meeting to promote the orderly flow of information and the effective operations of the MSAD #11 Board and its standing committees.
C. Notice to the public of the date, time and place of a standing committee meeting and the agenda for the meeting shall be provided at least three days in advance and in a manner consistent with the MSAD #11 Board’s policy and practice concerning notification of MSAD #11 Board meetings.
D. The Superintendent may designate administrators or staff to serve in a liaison or advisory capacity and/or to provide information and/or resources.
E. Any member of the MSAD #11 Board, staff or public may attend a standing committee meeting, but may speak only at the discretion of the chair.
F. The presence of a majority of the members of a standing committee shall constitute a quorum for voting purposes. Only the members of the standing committee may vote on agenda items, as provided in Policy BDE, Paragraph J.
G. In the event the chair of a standing committee is unavailable for a scheduled
committee meeting, the members of the standing committee will elect one of the
members in attendance to act as chair for the duration of the meeting.
H. For any matter on its agenda, a standing committee may by majority vote of members present, or by consensus, agree to make recommendations to the full MSAD #11 Board. Recommendations may be in the form of a proposed motion and/or a report. A standing committee may also forward a matter under discussion to the full MSAD #11 Board with no recommendation.
I. Standing committee reports will be included as an agenda item for all regular MSAD #11 Board meetings.
J. Any item referred to a standing committee by the MSAD #11 Board shall be reported on at the next regular MSAD #11 Board meeting. The standing committee’s report should indicate work completed or progress made to date. The report may include the recommendation for continued standing committee study.
K. Standing committee minutes are public information subject to the Freedom of Access Law.
Legal Reference: 1 M.R.S.A. § 401 et seq.
Adopted: NOVEMBER 1, 1990
Revised: OCTOBER 1, 1992; June 15, 2006; June 4, 2009; December 3, 2009; June 2, 2011