BDE-R/STANDING COMMITTEE OPERATING PROCEDURES

File: BDE-R

STANDING COMMITTEE OPERATING PROCEDURES

A. Each standing committee shall meet at the call of its chair at a time and place to be designated in the call of the meeting. Standing committee meetings shall be held monthly, as needed. Additional meetings may be scheduled as needed.

B. The chair of a standing committee, in collaboration with the Superintendent/designee, will establish the agenda for each meeting to promote the orderly flow of information and the effective operations of the MSAD #11 Board and its standing committees.

C. Notice to the public of the date, time and place of a standing committee meeting and the agenda for the meeting shall be provided at least three days in advance and in a manner consistent with the MSAD #11 Board's policy and practice concerning notification of MSAD #11 Board meetings.

D. The Superintendent may designate administrators or staff to serve in a liaison or advisory capacity and/or to provide information and/or resources.

E. Any member of the MSAD #11 Board, staff or public may attend a standing committee meeting, but may speak only at the discretion of the chair.

F. The presence of a majority of the members of a standing committee shall constitute a quorum for voting purposes. Only the members of the standing committee may vote on agenda items.

G. In the event that the chair of a standing committee is unavailable for a scheduled
committee meeting, the members of the standing committee will elect one of the
members in attendance to act as chair for the duration of the meeting.

H. For any matter on its agenda, a standing committee may by majority vote of members present, or by consensus, agree to make recommendations to the full MSAD #11 Board. Recommendations may be in the form of a proposed motion and/or a report. A standing committee may also forward a matter under discussion to the full MSAD #11 Board with no recommendation.

I. Standing committee reports will be included as an agenda item for all regular MSAD #11 Board meetings.

J. Any item referred to a standing committee by the MSAD #11 Board shall be reported on at the next regular MSAD #11 Board meeting. The standing committee's report should indicate work completed or progress made to date. The report may include the recommendation for continued standing committee study.

K. Standing committee minutes are public information subject to the Freedom of Access Law.

Legal Reference: 1 M.R.S.A.§ 401 et seq.

Adopted: June 15, 2006