Regular Board Meeting Minutes/March 6, 2008

M.S.A.D. #11
REGULAR MEETING
Central Office Board Room
Thursday, March 6, 2008
7:00 p.m.

PRESENT: Mr. Rogers, Chair, Mr. Hunnewell, Vice-Chair, Ms. Avery, Mr. Brown, Mr. Cone, Mrs. Dunn, Mrs. Fles, Mr. Heath, Mr. Jermyn, Mrs. Kelley, Ms. Shaw, Mr. Trott, Dr. Knowles, Ms. Disch, Mr. Tuttle

ABSENT:

UNEXCUSED:

Mr. Rogers called the meeting to order at 7:00 p.m. and declared a quorum present. Mr. Rogers reviewed the public participation procedures.

VOTE Motion by Mrs. Kelley, seconded by Mr. Jermyn to approve the amended agenda.
12 - 0

VOTE Motion by Mrs. Kelley, seconded by Ms. Shaw to approve the minutes of the Regular Meeting of
12 - 0 February 19, 2008. minutes

Recognitions and Celebrations

The Board thanked Mrs. Kelley for her years of service to MSAD 11 School Board and presented her with a token of their appreciation.

Dr. Knowles stated Tyler Trott has been re-elected by the Randolph residents to represent Randolph on the MSAD 11 Board of Directors. Prior to the meeting, Mr. Trott was sworn in by Andrea Disch, Notary Public.

Correspondence
A. Letter of Resignation from Jeannie Gray, Custodian /RVCS
B. Letter of Resignation from Cindy Donnell, Spec. Ed., Ed. Tech II /GAHS
C. Letter of Retirement from Janice Wood, Grade 2 Teacher /Helen Thompson

Committee Reports

Policy Committee – Mrs. Dunn informed the Board the Policy Committee next meeting is scheduled for Tuesday, March 11th.

Finance Committee - Dr. Knowles stated the Finance Committee reviewed the custodial analysis comparing the cost of the district employing custodians versus the cost of contracting custodial cleaning services. The Finance Committee voted to accept the report of the Custodial Subcommittee showing no savings and to continue the District’s employment of the custodians.

The Finance Committee reviewed the 2008/09 Operations & Maintenance of Plant budget and the 2008/09 Summer School Budget, as proposed by Mr. Tuttle.

Dr. Knowles requested the March 19th Finance Committee meeting be rescheduled to 6:00 pm to accommodate a Budget Workshop meeting scheduled for 7:00 pm.

Negotiations Committee – Mr. Rogers stated the Negotiations Committee has settled a three year contract with the Custodians. The Negotiations Committee is currently in the midst of discussions with Administrators regarding their contract. In addition, the Negotiations Committee has begun the negotiation process with the Bus Drivers.

Long Range Planning Committee – Mrs. Fles stated the Long Range Planning Committee reviewed and discussed the “redefined” local assessment system. Redefined Local Assessment System The Committee discussed the PK-12 English Language Arts Curriculum Review. PK-12 ELA Curriculum Review Mrs. Fles stated the English Language Arts Curriculum Review Committee should be commended for their work and the document produced as a result. Mrs. Fles stated the Long Range Planning Committee was updated on the progress of the 6 -12 Athletic Audit Committee.

Relations By Objective Committee – No Meeting

6 – 12 Academic Audit Committee – Mr. Hunnewell stated the Committee is currently searching for a tool, most likely a survey, as well as other data that would provide the Committee with a baseline measurement by which to compare future data.

CCC Update – The Committee did not meet. Mr. Tuttle said elementary schools will be using a standards based grading for math effective this quarter. This is the first time a standardized report card will be used across the district.

General Information

Old Business

FY 2008 – 09 District Budget Development Update

The Superintendent provided the Board with a copy of the ED 281 (Preliminary General Purpose Aid for Local Schools for FY 2008 – 09 based on Education Committee recommendation) he received. Dr. Knowles stated that based on the information, MSAD 11 will be receiving $611,000 less in subsidy from the State. In addition, the FY 2008 - 09 budget is currently up approximately $712,000. As a result, the District is left with a $1.3 - $1.4 million dollar shortfall. Dr. Knowles stated he has spoken to local legislators regarding the situation. The legislators expect any funding adjustments to be minimal due to the State budget crisis.
Dr. Knowles provided the Board with preliminary information detailing the impact of a $1.4 million dollar shortfall. The Board proceeded to discuss the impact of such a shortfall. Dr. Knowles stated he has scheduled a series of Board Budget Development Workshop meetings.

New Business

The Superintendent presented his recommendation to terminate the GAHS Athletic Director position and to create a GAHS Assistant Principal /Athletic Director Position.

Vote Motion by Mr. Rogers, seconded Mrs. Avery to support the Superintendent’s
10 – 2 recommendation to create a new position, GAHS Assistant Principal /Athletic Director.

Vote Motion by Mrs. Avery, seconded by Mr. Brown to eliminate the GAHS Athletic
10 – 2 Director Position.

The Superintendent requested the Board’s approval to move the GAHS Graduation to Wednesday, June 11th. Dr. Knowles stated, it was his opinion the Commissioner would be unlikely to waive the graduation requirement to accommodate the number of MSAD 11 snow days.

Vote Motion by Mr. Rogers, seconded Mrs. Avery by to move the GAHS Graduation to
12 – 0 Wednesday, June 11th.

Vote Motion by Mr. Rogers, seconded Mr. Trott to change the School Board agenda format to
11 – 1 add the Pledge of Allegiance at the School Board Meetings.

The Meeting adjourned at 8:15 p.m.

Attest a true record,

Dr. Paul D. Knowles, Secretary