Regular Board Meeting Minutes/June 5, 2008
M.S.A.D. #11
REGULAR MEETING
Central Office Board Room
Thursday, June 5, 2008
7:00 p.m.
PRESENT: Mr. Rogers, Chair, Mr. Hunnewell, Vice Chair, Ms. Avery, Mr. Brown, Mr. Cone (7:05), Mrs. Dunn, Mrs. Fles (7:05), Mr. Heath, Ms. Shaw (7:30), Mr. Trott, Dr. Knowles, Ms. Disch, Mr. Tuttle
ABSENT: Mr. Jermyn, Mrs. Ricker
UNEXCUSED:
Mr. Rogers called the meeting to order at 7:00 p.m. and declared a quorum present. Mr. Rogers reviewed the public participation procedures.
Mr. Kempton stated Chris Houdlette has officially relinquished his duties as GAHS Student Council President to Ethan Pierce.
VOTE 8-0 Motion by Ms. Avery, seconded by Mr. Brown to approve the amended agenda.
VOTE 8-0 Motion by Ms. Avery, seconded by Mr. Brown to approve the minutes of the following meetings: May 1, 2008, Regular Board Meeting, May 8, 2008, Special Board Meeting, May 27, 2008, Special Board Meeting and May 29, 2008, Special Board Meeting
Recognition and Celebrations
A. Barbara Evan, Principal /T.C. Hamlin School
B. Art Warren, Principal /Gardiner Regional Middle School
C. Jan Wood, Teacher /Helen Thompson School
D. Cathy Warren, Spec. Ed., Ed Tech II /Gardiner Area High School
E. Judy Abbott, Head Bus Driver
F. David Abbott, Bus Driver
G. Brooks Randolph, Secretary /Gardiner Regional Middle School
Correspondence
A. Letter of Resignation from Christina Benedict, Drama Club Advisor /GRMS
B. Letter of Resignation from Jamie Kelly, Food Service Worker /GAHS
C. Letter of Resignation from Drew Riddle, Varsity Girls Soccer Coach /GAHS
D. Letter of Resignation from Steve Lerette, Drama Club Advisor /GAHS
Committee Reports
A. Policy Committee – The May 13th Policy Committee minutes were presented to the Board.
Mrs. Dunn stated the Policy Committee voted to bring Policy IKA (MSAD# 11 Mastery and Grading Policy PK – 12) and Policy Regulation GBN-R2 (Maine Family Medical Leave Administrative Procedure) to the Board for a 2nd Reading. The Board voted unanimously to adopt Policy IKA and Policy Regulation GBN-R2.
The Policy Committee voted to forward Policy Regulation BEDB-R/Agenda Format for a 1st Reading and emergency adoption. The Board voted unanimously to adopt Policy Regulation BEDB-R.
B. Finance Committee – The May 20th Finance Committee minutes were presented to the Board. Dr. Knowles stated the Finance Committee discussed Mr. Kempton’s proposal for the addition of an assistant lacrosse coach. Dr. Knowles stated after discussion, he withdrew the proposal from consideration.
C. Negotiations Committee – Mr. Rogers said negotiations would be discussed in the executive session.
D. Long Range Planning Committee – No Meeting
E. Relations by Objective Committee – No Meeting
F. 6 – 12 Academic Audit Sub Committee – Mr. Hunnewell stated the Sub Committee is currently in the process of finalizing the instruments to be used for data collection.
G. Curriculum Update – Mr. Tuttle informed the Board the District is concluding the hiring process for the Literacy Specialists. Mr. Tuttle requested the next Long Range Planning Agenda include a discussion of Federal Grants Applications. While the discussion would be informational, Mr. Tuttle is encouraging public participation in the process.
General Information
Dr. Knowles shared with the Board copies of a press release from the Boys & Girls Club dated May 20, 2008. The press release states the Boys & Girls Club of Greater Gardiner, in partnership with MSAD 11, has been awarded a 21st Century Community Learning Center award in the amount of $299,958 through the Maine Department of Education. The grant will continue to fund the Community Learning Center which provides academic enrichment opportunities in the areas of science, math and literacy and an after school tutorial program.
Old Business
Dr. Knowles presented a proposal from Millie Gould, Director of Food Service, to increase the 2008 /09 lunch prices. The Board requested additional time to review the proposal. It was agreed Mrs. Gould would attend the June 19th Bi Monthly to further discuss the proposal.
New Business
Information regarding the 2008/09 Fuel Bids was presented to the Board.
The Board signed the Notice of Amounts Adopted at the Budget Meeting on May 27, 2008. The Notices will be delivered and displayed at each of the polling places for the June 10th Budget Referendum.
VOTE 9-1 Motion by Mrs. Dunn seconded by Mr. Rogers to give the Superintendent authorization to issue contracts and to accept bids and grants during the months of July and August.
The Board agreed to schedule their next Regular Board Meeting on Thursday, July 17th.
Dr. Knowles provided the Board with articles as provided by counsel requiring adoption to proceed with the Maine Bond Bank Revolving Renovation Loan Application.
VOTE 10-0 Motion by Mr. Rogers, seconded by Mr. Hunnewell to move the articles as presented
VOTED: That in connection with the School Revolving Renovation Fund minor capital project previously approved by the Maine School Administrative District No. 11 (the “Governmental Unit”) in accordance with applicable law, the Governmental
Unit be and it hereby is authorized to execute and deliver a Loan Agreement between the Maine Municipal Bond Bank (the “Bond Bank”) and the Governmental Unit to effect a loan from the Bond Bank in the principal amount of up to $678,000, of which amount $474,600 of principal is forgiven by the Bond Bank, and which Loan Agreement shall be substantially in the form presented at this meeting, and such Loan Agreement hereby is approved in all respects, for the purpose of financing the School Revolving Renovation Fund minor capital project, as previously approved by the voters of the Governmental Unit by referendum election (the “Project”).
VOTED: That under and pursuant to the provisions of Title 20-A M.R.S.A. Sections 1311 and 1351, and Title 30-A M.R.S.A. § 5953-E and § 6006(F), the Chair of the Board of Directors and the Treasurer of the Governmental Unit be, and hereby are
authorized to borrow in the name and on behalf of the Governmental Unit the sum of up to Two Hundred Three Thousand Four Hundred Dollars ($203,400) from the Bond Bank and, in connection with therewith, the Chair of the Board of Directors and the Treasurer be and they are hereby authorized to issue general obligation securities (bonds or notes) of the Governmental Unit in an original principal amount of up to Two Hundred Three Thousand Four Hundred Dollars ($203,400), payable WITH NO INTEREST in 10 equal annual installments of principal, and to execute and deliver such general obligation bonds or notes (as so executed and delivered, the “Bond”) in registered form under the seal of the Governmental Unit and as attested by the Secretary, which Bond shall be dated on or about June 12, 2008, and be in substantially the form presented to this meeting, with such changes therein not contrary to the general tenor thereof as the Chair of the Board of Directors and the Treasurer may approve, the execution and delivery thereof to be conclusive evidence of such approval.
VOTED: That the Chair of the Board of Directors and the Treasurer be, and each of them acting singly hereby is authorized in the name and on behalf of the Governmental Unit to execute and deliver the Loan Agreement, an Assignment of monies transferred by the State of Maine to pay for Project costs, and such other instruments, documents, certificates and agreements, and to take or cause to be taken such further actions for and on behalf of the Governmental Unit as may be necessary, convenient or appropriate to effect the transactions contemplated by the foregoing votes and the documents referenced therein, and that the Secretary of the Governmental Unit be and hereby is authorized to attest to the foregoing and attach the Governmental Unit’s seal to any of the foregoing.
Nominations
VOTE 10-0 Motion by Mr. Trott, seconded by Ms. Avery to approve the Superintendent’s nominations as follows:
Sharon Scheirer, Literacy Specialist - $34,838.54
Mercy Polhemus, Literacy Specialist - $32,775.00
VOTE 10-0 Motion by Ms. Avery, seconded by Mrs. Fles to go into executive session at 7:50 p.m. to discuss labor contract negotiations with Administrators, pursuant to 1M.R.S.A. § 405(6)(D).
The Board reconvened at 8:50 p.m.
VOTE 10-0 Motion by Mr. Trott, seconded by Mrs. Fles to approve the proposed contracts as discussed of the
Business Manager and Director of Curriculum & Instruction.
The Meeting adjourned at 9:00 p.m.
Attest a true record,
Dr. Paul D. Knowles, Secretary