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IHBAJ-SPECIAL EDUCATION STUDENT OVERSIGHT AGREEMENT
SPECIAL EDUCATION STUDENT OVERSIGHT AGREEMENT
[Sending school district] and [receiving school district] hereby agree to the terms set forth below for monitoring students from [sending school district] who are attending [receiving school district] as tuition students and who have been identified as in need of special education or in need of referral to special education.
A. General Oversight for All Students
Each high school student from [sending school district] will have a report form (Progress Report Form) and grades sent from the receiving high school to the sending school district twice a year to monitor the student’s progress and to keep an accurate account on transfers and dropouts. The sending school district shall designate a person to receive those reports.
The sending school district shall be responsible for contacting each high school guidance department to acquaint them with the Progress Report Form and to instruct them on its use.
In addition, if there is a problem with the student that requires administrative intervention beyond the level of the student’s teacher, the Progress Report Form will be filled out by the designated person documenting the problem. That form will be immediately forwarded to the designated individual at the sending school district. The receiving school district shall also place a phone call to the designated person from the sending school district to ensure that the sending unit is aware of the issue.
Any action taken by the sending district shall be documented on the Progress Report Form.
B. Oversight of Students Referred to PET for Evaluation
1. a. When a student is referred to a Pupil Evaluation Team (PET) or for evaluation, the Director of Special Services of the receiving district will notify the Director of Special Services from the sending school district (or other designated official) by means of the Progress Report Form within five days of the referral.
b. The sending school district will enter the referral into the log to monitor timelines and procedures as they would K-8 referrals.
2. a. The sending school district shall schedule the PET meeting at a mutually convenient time for all parties and notify the receiving school district and the parents as described in Special Education. Reg. § 8.5
b. Parents will be informed by the sending school district of their procedural safeguards in accordance with Maine Special Education Regulations and will receive notification of meetings scheduled to discuss their child’s school program. Any questions regarding the special education process should be directed to the Director of Special Education in the sending school district (or other designated official).
c. The Special Education Director from the sending school district (or other designated official) will chair the PET meetings held to review evaluations and to make determinations on identification, programming and placement.
C. Oversight of Students Identified as in Need of Special Education
1. a. For those students enrolled in special education, their progress will be reviewed at annual PET meetings, through the general oversight arrangements noted above, and through PET meetings. Either the sending or receiving school district may initiate a PET meeting, although the sending school district shall initiate the annual PET to review and revise the Individual Education Plan (IEP). Whichever school district initiates the PET meeting shall be responsible for scheduling the meeting at a mutually convenient time and for ensuring that notification requirements are met.
b. Parents will be informed of their procedural safeguards in accordance with the Maine Special Education Regulations and will receive notification of meetings scheduled to discuss their child’s school program. Questions regarding the student’s progress or level of need that are raised with the receiving school district should also be relayed to the Special Education Director of the sending school district (or other designated official).
c. Every three years, or more often if determined necessary by the sending school district or the student’s PET, the student will be re-evaluated, as specified in the Special Education Regulations, at the sending school district’s expense. The process of notification will be initiated by the sending school district.
Sending School Unit Receiving School Unit
By: ______________________________ By: ___________________________
Adopted: May 3, 2007