November 10, 2009

Agenda
Gardiner Elementary PTA
November 10, 2009
Ellen McGuire, Katherine Kollman, Liz Brodie, Veronica Babcock, Paula Bourque, Bonnie Nichols, Kristy Gould, Jill Jamison, Tony Veit, Tony Theberge, Jared Buntin

1. President’s report
a. Pass out folders
b. Dunkin Donuts cards: Bus Driver appreciation, Custodial appreciation: Given out, one thank you card
c. GEPTA Banner (Vistaprint)
2. Secretary’s report
a. Review of October minutes.
i. Motion to accept: Paula
ii. 2d: Liz
iii. Discussion
iv. Motion carries.
3. Treasurer’s report
a. Review deposits and expenses.
b. 2 months’ worth of report
i. High deposits due to Octoberfest and Meadowfarms;
ii. Meadowfarms balance has been paid off.
iii. T. Theberge noted concerns of increasing expenses and either flat or reduced income. PTA should be aware and concerned about deficit spending, despite relatively healthy recent savings balances. Discussion of acceptable balance (zero fiscal year carryover, $5K, etc.)
1. Motion to accept, review report, and table till December 2009 meeting: Veronica
2. 2d: Kristy
3. Discussion
4. Motion Carries

4. Principals’ reports
a. Karen Moody (Not present): Katherine reviewed Usborne 20% of income at bookfair to LER (Mrs. Moody is being careful not to interfere with GEPTA/Scholastic event at the same time).
b. Al Ghoreyeb (not present): Funding requests.
5. Committee Reports:
a. Bylaws: Sonya Turner (not present): Ellen will follow up w/ ST.
b. Family Fun Nights: Katherine Kollman: Dance night 11/13/09. 6-7p @ Riverview (bookfair will be open till 7:30). Snack discussion.
c. Fundraising: Kristy Gould
i. Basket Raffle: Baskets ready soon. Tickets to be sold at craft fair, and other sites. A flyer will be sent home w/ students 11/30/09, back by 12/8/09. Drawing at Family Fun Night 12/12/09. Volunteers need to man table at Craft Fair at LER. Boy/girl, Kitchen, Home Décor, other
ii. Bake Sale option? Discussion
iii. Subway: Katherine Kollman to contact: by 11/20/09. Subway coupons, % to GEPTA based on sales of the night.
iv. Hannaford Helps: Reminder to be sent home with students. Deadline of 12/5/09.
v. Other fundraisers: Possibly revisit: Spring catalog sale, as in past
d. Reading Incentive/bookfair: Liz Brodie and Paula Bourque
i. Paula: Orders are ready for schools. Paula emailed principals re: 1st, 2d and 3d grades will participate. Timing of flow of students versus stock of books.
ii. New Website
iii. New Scholastic representative
iv. Liz: Timeslots for volunteering for Scholastic Bookfair. Some slots are covered already (3 afternoons). Requests for volunteers will be sent this week.
1. Starts RVCS: 11/12/09
2. Wish list day for teachers: 11/13/09.
3. Ends Wednesday 11/18/09.
4. Target income is $5K to $8K, 40% in books (the more we sell, the greater percentage in books or cash we can take)
a. Motion to pay difference of up to $200 to cross threshold of benefit percentage: Paula
b. 2d: Bonnie
c. Discussion
d. Motion carries
6. Old Business
a. Meadowfarm Fundraiser: Jill.
i. Items in. boxes need to be inventoried 11/11/09.
ii. T Shirts in. Up to $10K: 48 free T-shirts; $15K: 96 free t-shirts. We sold $14,500. We may want to strongly review this with the Meadowfarms people. Leftover shirts: various sizes and sayings. Opportunity to get more. Deadline 12/1/09.
1. Motion to use free T-shirts for teacher appreciation: Paula
2. 2d: Bonnie
3. discussion
4. Motion carries. Design to be determined.
b. Shed Roof Repair: No donations at this time of supply. Tarp: best option.
c. Hannaford Helps Schools: Review timeline. (RVCS is target school)
d. Holiday Bazaar: Katherine: We need more contributions at LER. RVCS is separate, and has more contributions. Flyers went home.
i. Idea: Put a big sign in the lobby of LER to review need for contributions.
e. Teacher Appreciation-Committee: need for committee to identify good ways to appreciate teachers, with an eye on fiscal considerations: by May 2010. Liz Brodie to chair.
f. Community Service Project: Katherine: GEPTA to volunteer to box food at Food Cupboard/Chrysalis (After craft night, where we will be accepting food donations: around 12/14/09 or 12/17/09).
g. Principal’s Fund Check
7. New Business
a. Riverview Coffee Maker: explore local options
b. Xmas Tree Lighting: Katherine. Gardiner Main Street/promotions: invited to fundraise/sell Hot Cocoa, cookies-12/1/09 5 pm, near Johnson Hall. Veronica and Liz to do set up, Katherine and Ellen to join later.
c. Holiday Parade: 12/5/09. (Theme of “'Twas the Night Before Christmas”): GEPTA to promote w/ Kids(?). (wearing Pajamas) starts at 1 pm. Concerns re: parents dropping kids off w/o supervision, conflict with Basketball.
d. Maine Parent Federation Seminars: Katherine: table till 12/09 meetings
e. December Meeting change:
i. Current 12/8/09. Conflict w/ RVCS band and chorus event.
ii. Motion to change date and time to 12/1/09, 6:30 pm at RVCS: Paula
iii. 2d: Liz
iv. discussion
v. motion carries
8. Funding Requests:
a. LER: Underwear: Running low.
i. Motion to buy ($50) new packages of underwear : Jared
ii. 2d: Veronica
iii. Discussion:
iv. Motion carries
b. RVCS: Planetarium:
i. Veronica on behalf of Al Ghoreyeb:
ii. Motion to approve $440 to RVCS for Planetarium: Paula
iii. 2d: Kristy
iv. discussion.
v. Motion carries
9. Adjournment: 7:20 pm
Motion: Liz
2d: Jared
Discussion:
Motion Carries