JJE-STUDENT FUND-RAISING ACTIVITIES
File: JJE
STUDENT FUNDRAISING ACTIVITIES
The MSAD #11 Board recognizes that it is responsible for providing through the budget process the resources necessary to support the school district’s instructional program. However, the MSAD #11 Board acknowledges that student organizations may wish to engage in fundraising in order to support their activities, to provide funding for social events and/or student travel, to benefit the school or community, or for humanitarian purposes.
It is the purpose of this policy to provide guidelines for student participation in fundraising activities.
A. Fundraising Guidelines
The following general guidelines apply to fundraising by student
organizations. These guidelines and additional considerations shall
apply to student participation in fundraising conducted for other purposes.
1. All student fundraising activities must be approved in advance by
the building principal. There must be sufficient educational or
financial benefits to the school and/or students to justify the
fundraising activity.
2. Student fundraising activities must be supervised by a building
administrator, teacher or activity advisor.
3. The activity must be one in which schools and students may
appropriately engage, and must not subject the schools or students
to unnecessary risk or responsibility. In the event there is a question
regarding the appropriateness of a proposed activity or the proposed
fundraising activity is one that is new to the school system, the
building principal shall consult with the Superintendent.
4. Participation by students shall be voluntary
5. The activity must not be unduly demanding of student or staff time
or work. Neither students nor staff should miss instructional time to
plan or implement fundraising activities, acquire, demonstrate of
distribute products, solicit sales, or to collect or record monies.
Students may participate in fundraising activities during non-
instructional time, such as lunch periods and before and after school.
6. There shall be no mandatory quotas for product sales or donations.
7. Class time will not be used for distribution of promotional materials.
8. Students participating in fundraising activities are expected to conduct
themselves in accordance with MSAD #11 Board policies, school rules
and the student code of conduct.
9. In the interest of student safety, activities involving door-to-door
solicitation by elementary level students are prohibited.
10. Club and class dues shall be determined by the club or class officers
in consultation with the club or activity advisor. The building principal
shall have final authority over the setting of club and class dues.
11. The building administrator and teachers or advisors supervising
fundraising activities will be responsible for the collection,
monitoring, deposit into student activity accounts, and disbursement
of funds raised in accordance with the MSAD #11 Board’s policy DFF,
Student Activities Funds Management (or other applicable policy code
and title).
12. No student fund raising activities may occur two weeks prior to the start of the Fall athletic season. All athletic student fund raising activities must comply with Maine Principals Association rules.
B. Solicitation of Funds By and From Students for Humanitarian or Charitable
Organizations
Student fundraising may be conducted to benefit humanitarian or charitable
organizations or purposes only as follows:
1. The fundraising activity or charity drive must be sponsored by a recognized
school club or student organization and approved in advance by the
building principal.
2. The activity or drive must be supervised by a building administrator, teacher.
or coach.
3. Instructional time should not be used for planning or soliciting funds.
4. Class time should not be used for distribution of promotional materials.
5. Participation in or donation to any fundraising activity shall be optional.
Under no circumstances will any student be compelled to participate or donate,
or be penalized for not participating or donating.
6. Fundraising activities must be conducted in accordance with the guidelines in
Section A of this policy.
7. The building administrator or teacher charged with supervising the fundraising
activity or drive will be responsible for the collection, monitoring and disbursement of funds raised. Use of any student activity account must be in accordance with the MSAD #11 Board’s policy DFF (or other code), Student Activities Funds Management.
C. Use of Students in PTO/Parent Group Fundraisers
The MSAD #11 Board recognizes that PTO’s and other parent groups may wish to
involve students in fundraising activities. The following provisions apply to student participation in such activities:
1. Any fundraising activity sponsored by a PTO or other parent group
that involves student participation must be approved in advance by the
building principal and be conducted in consultation with the building principal and staff.
2. Participation should provide a positive experience for students.
3. Participation by staff and students shall be voluntary.
4. Instructional time will not be used for fundraising activities or solicitations.
5. All activities must be conducted in accordance with the fundraising
guidelines in Section A of this policy.
D. Coordination of Fundraising Activities
PTO’s, boosters and other parent groups are encouraged to coordinate their fundraising activities with student organization-initiated fundraisers in order to avoid burdening local businesses and the community.
The MSAD #11 Board encourages the use of a fundraising calendar at each school to assist in spreading fundraisers over the school year.
Cross Reference: DFF-Student Activities Funds Management (alternative code JJF)
EFE-Competitive Food Sales
JJIBC-Relations with Booster Groups
Adopted: November 6, 2008