KF-R/COMMUNITY USE OF SCHOOL FACILITIES ADMINISTRATIVE PROCEDURE

File: KF-R

COMMUNITY USE OF SCHOOL FACILITIES
ADMINISTRATIVE PROCEDURE

Community use of MSAD #11 school facilities requires a recognition of the investment the District has made in school buildings and facilities and requires a responsibility on the part of the user. The responsibility is to ensure that the facility used is left in good condition. If there are messes made or trash left around, the facility must be cleaned up. If there is damage, it must be reported to the building principal. The building principal has the right to request extra custodial services at the expense of the user at any time. If the user continues to leave the facility in less than desirable condition or refuses to bear the cost of a custodian, the principal may terminate the contract immediately. If damages are not paid for by the user, the principal may terminate the contract immediately. The principal may also refuse to issue future contracts to the user.

A. Equipment and Maintenance

When the use of school facilities is requested, the principal/designee will determine if arrangements must be made to have qualified personnel currently employed by the District present and available for the operation of school-owned equipment and machinery. This includes janitorial staff, kitchen help, AV operators, lighting, and PA system operators. The principal may determine at any time during the contract that janitorial services are required. For use of highly technical equipment such as computer labs and ATM studios, the principal/designee may require qualified personnel to supervise.

B. Limitations in Use or Access

When permission is granted for the use of school facilities, the areas to be used will be specified, which shall include the appropriate toilet facilities. Entry into other areas is prohibited. The use of school facilities will be refused to those who have misused or abused them. The person whose signature appears on the contract will be responsible for financial damages. Any damages assessed and unpaid may result in immediate termination of contract.

C. All activities must cease no later than 12:00 midnight unless an exception is granted by the building administrator, and custodians must see that the building is closed promptly.

D. The number of tickets sold must not exceed the seating capacity of the area for which the contract is granted.

E. Each approved application will be filed with the Superintendent. The approved application is not transferable. Only that part of the school building specifically mentioned in an application is to be used. Classrooms will not be available as dressing rooms or make-up rooms unless included in the contract.

F. Smoking or use of alcohol or other chemical substance is positively prohibited both in school buildings and on school grounds.

G. The user must comply with all federal and state laws, local ordinances, and rules of the police and fire departments regarding public assemblies. The holder of an approved application must provide sufficient police and fire department coverage at each performance.

H. For plays and other events, permission of the building principal is required for outside props, machinery, instruments, scenery, etc. Storage within M.S.A D. #11 facilities will be at the discretion of the building principal.

I. The service of a custodian does not include erecting or dismantling or moving of scenery, equipment, props, instruments, etc., unless such scenery is the property of the School District.

J. All outside props, machinery, instruments, scenery, etc., must be removed from the building promptly after any performance or activity. Whenever materials, equipment, furnishings, or rubbish are left after the use of a school building, the party with whom the contract is made will be required to pay for the cost of removal of same, which will not be delayed for the convenience of the party who used the building.

K. Should the holder of an approved application wish to cancel a reserved date, the building principal’s office must be notified at least by 12:00 noon on the day of the meeting, performance, or event. If no notice is provided and the holder of the approved application does not appear within one hour after the scheduled time, any fees must be paid.
L. The Superintendent/designee shall, at all times, have free access to all parts of buildings and facilities and shall reserve the right to revoke any application should such action be deemed necessary or desirable in the best interest of the school system and the public generally.

Fee Schedule

Little Theater $25.00/hr Cafeteria $15.00/hr
GAHS Gymnasium $20.00/hr Classroom $ 5.00/hr
GRMS Gymnasium $20.00/hr Parking Lot/Playground $ 5.00/hr
Elementary School Gym $15.00/hr Custodians $20.00/hr
Athletic Fields $15.00/hr Cafeteria Worker $20.00/hr
Computer Labs (all schools) $200.00/per day

Adopted: January 9, 1992

Revised: August 7, 1996; December 1, 1994; October 2002; January 18, 2006

Reviewed: June 7, 2007